This is how we handle your personal information
This is a translation of the Swedish original. In case of discrepancies between this English translation and the Swedish original, the latter shall prevail.
The Hasselblad Foundation handles all personal information according to all applicable laws. Thus, the Foundation takes all necessary measures to protect your personal information, and you are always welcome to contact us to find out what information about you we have saved in our systems. You can read more about your rights in this policy document, and you can also visit the website of the Swedish Data Protection Authority www.datainspektionen.se for more information about administration of personal data.
If you have questions about how we handle your personal information, please contact us at any time!
Who is responsible for the administration of your personal information?
The Hasselblad Foundation, corporate identity number 857203-7219, is responsible for the administration of your personal data and for ensuring that all applicable laws and regulations are complied with.
How does the Foundation obtain your personal data?
The Foundation collects all personal information enclosed with applications for grants and stipends.
The Foundation can also collect personal data from other sources, such as private and public databases, in order to complement information provided in connection with an application.
What type of data does the Foundation administer?
The Foundation administers the personal data it receives, such as your name, email address, postal address, telephone number, personal identity number, bank account, marital status, grades from upper-secondary school, academic degrees, photos and information about income, wealth, debts or something else that it may need in order to accurately process your application and fulfil other responsibilities.
Why does the Foundation handle information about you?
The Foundation may use your personal data for example as follows:
· Register and store it in the Foundation’s data registry.
· When processing applications.
· To determine whether an application for a grant/stipend should be approved.
· To disburse approved funds.
· To follow up on how disbursed money has been used.
· To keep statistics.
· In lists of grant/stipend recipients published for example in annuals, on webpages or via other outlets.
· To be able to contact you with additional questions or to tell you the outcome of an application.
When does the Foundation have the right to administer and use your personal information?
The Foundation has the right to administer and use your personal data when you have given your consent for the Foundation to do so or if the Foundation has a legal obligation to administer or use your information. Whenever you are asked to give your consent, you will always receive clear and detailed information about what the consent concerns.
Who has access to your personal data?
Your personal information is administered by the Foundation. Personal data may be shared with the Foundation’s auditor, upper-secondary schools, higher education institutions and government agencies upon request.
The Foundation never shares personal data with other organisations or businesses unless required to do so by law, ordinances or authority decisions or if such sharing is needed in order to protect the rights of the Foundation or a third party.
Transfer to a third country
The Foundation will not transfer your personal data to non-EU/EEA countries unless specifically stated when the information was submitted to the Foundation.
How long do we save your personal data?
If an application for a grant or stipend is approved, the recipient’s personal information will be saved for as long as deemed necessary (typically for 7 years). As soon as the personal information is no longer needed, it is erased.
If an application for a grant or stipend is rejected, the Foundation will erase the recipient’s personal information at the end of the calendar year in which the Foundation received the respective application.
What rights do you have?
Right to access
Upon request, you have the right to receive information about what data the Foundation has about you. Such a request must be signed by you and include your name and Swedish personal identity number. This is necessary in order for us to be certain we are providing the information to the right person.
Right to rectification
If the information about you is incorrect, incomplete or irrelevant, you have the right to have the errors corrected.
Right to erasure, restriction of processing etc.
You have the right to demand that the Foundation erase your personal data, restrict the processing of your personal data or transmit the data to another controller. You may also object to the processing of your personal data. However, this right does not apply to legally required processing of personal data, such as processing required by the Swedish Accounting Act.
Who should you contact?
Requests for register extracts, information or corrections of incorrect information etc. shall be submitted to:
412 56 Göteborg
If you have requested a register extract, the information will be sent to the address recorded in the Swedish population register.
You also have the right to submit a complaint to the Swedish Data Protection Authority, which is the government agency overseeing the administration of personal data in Sweden.
This is how we protect your personal information
The Foundation will take all appropriate technical and organisational measures to protect your personal information from unauthorised access and use and to ensure that all administration of it will comply with applicable law.
The Foundation may decide to revise this policy document. A new version goes into effect the moment it becomes accessible via the Foundation’s website.
Do not hesitate to contact us with questions about how we administer and use your personal information. Our contact information is as follows:
412 56 Göteborg
+46 (0)31-778 21 50